SSRS Subscription Setup with PowerShell Automation

By Tom Nonmacher

SQL Server Reporting Services (SSRS) is a powerful tool for generating and delivering reports from various data sources. It becomes more valuable when we configure it to deliver reports regularly using SSRS Subscriptions. However, setting up and managing SSRS Subscriptions can be a labor-intensive task, especially for large-scale applications. This is where PowerShell automation comes in; it allows us to manage SSRS Subscriptions programmatically, saving time and reducing human error. In this blog post, we'll look at how to automate the setup of SSRS Subscriptions using PowerShell.

To set up an SSRS subscription, we need to provide a description, report parameters, rendering format, and delivery settings. Here's an example of how we can define these using PowerShell for a report hosted on SQL Server 2019: 


$description = "Daily Sales Report"
$reportParams = @{ "StartDate" = "2022-01-01"; "EndDate" = "2022-12-31" }
$renderFormat = "PDF"
$deliverySettings = @{ "To" = "sales@mycompany.com"; "Subject" = "Daily Sales Report" }

Next, we need to create a new subscription object and set its properties. The New-SSRSSubscription cmdlet, part of the ReportingServicesTools module, simplifies this task. We can pass the parameters we defined earlier to this cmdlet. If we were connecting to an Azure SQL database, the code would look like this: 


$subscription = New-SSRSSubscription -Description $description -ReportParameters $reportParams -RenderFormat $renderFormat -DeliverySettings $deliverySettings

If we wanted to automate SSRS Subscriptions for reports sourced from MySQL 8.0 or DB2 11.5 databases, we would need to adjust the connection strings accordingly. Note, however, that SSRS supports only a subset of data source types, and you may need to use additional tools or components to connect to certain types of databases.

Overall, automating SSRS Subscription setup with PowerShell can be a huge time-saver. It makes managing large numbers of subscriptions easier and more efficient. However, as with any automation, it's important to monitor the process and handle any exceptions that may occur. Regularly checking the status of your subscriptions and setting up notifications for any errors or failures will help ensure your reports are delivered on time and to the right people.

Furthermore, it's worth mentioning that Azure Synapse Analytics integrates seamlessly with SSRS. This allows you to perform powerful analytics on large datasets and generate insightful reports. With PowerShell automation, managing SSRS Subscriptions for Azure Synapse becomes a breeze, allowing you to focus more on analyzing your data and less on administrative tasks.

In conclusion, PowerShell automation for SSRS Subscriptions setup is a handy tool for any SQL Server DBA or developer. It simplifies management, improves efficiency, and reduces the possibility of human error. Combined with the power of SQL Server 2019, MySQL 8.0, DB2 11.5, Azure SQL, and Azure Synapse, it provides a robust solution for report generation and delivery.

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